Do the work.
Skip the busywork.

We wire your tools together so the invoice, the follow-up, the spreadsheet, and the report happen on their own. You keep the job, not the paperwork.

Map my busywork See the playbooks

Built on tools you already pay for
Alerts when something fails
No new software to learn

Missed callPHONE LINE

Form filledWEBSITE

Receipt landsSHARED INBOX

Monday 8 AMSCHEDULE

RUNS

RULES · RETRIES

RUN LOG · LIVEACME PLUMBING

9:41 PMMissed call → text back sentTWILIO · YOUR BUSINESS LINESENT

9:06 PMJob #4412 marked complete → invoice draftedJOBBER → QUICKBOOKS · $1,840DONE

8:05 PMReview request queued for tomorrow 10 AMGOOGLE BUSINESS PROFILEQUEUED

7:03 PMSupplier receipt filed and codedGMAIL → QUICKBOOKS · MATERIALSDONE

5:48 PMNew web lead pushed to CRM + crew notifiedSITE FORM → HUBSPOT → SLACKDONE

4:50 PMEstimate unopened 48 hrs → nudge sentSMS · 2ND TOUCHSENT

1,284

RUNS · MONTH

33 hrs

GIVEN BACK

DROPPED

FIG. 01 — FOUR TRIGGERS, ONE SYSTEMA WORKED EXAMPLE, ONE SHOP

Illustrative

The runs, amounts and counters in this log are a worked example of what an automation log looks like. They are not work ZZMEDIA has run for a client.

Fig. 02 — Where the month goes

36 hours of
nobody’s favorite job

A typical five-person shop, measured before we touch anything. The bar on the right is what’s left after.

TASKHOUR REMOVEDHOUR LEFTBEFORE → AFTER

Chasing unpaid invoices9 hrs → 1 hr

Copying data between tools11 hrs → 0.5 hr

Scheduling back-and-forth7 hrs → 1.5 hr

Asking for reviews4 hrs → 0

Weekly reporting5 hrs → 0.25 hr

Total36 HRS BEFORE · 3.25 HRS AFTER · ≈ 4 WORKDAYS BACK EVERY MONTH3.25

Illustrative

These hours are a worked example of what a busywork audit turns up, not a measurement ZZMEDIA has taken. Yours gets counted in the free discovery call.

Fig. 03 — Playbooks

Pick one. Watch it run.

These are the five we build most. Yours gets written the same way: one trigger, a few steps, a result you can check.

+ ANYTHING ELSE YOU DO THE SAME WAY EVERY TIME

Missed call, instant text back

CATCHES ~11 LEADS / MONTH

TRIGGER

A call rings out or hangs up before anyone picks up

Text the caller in under 60 seconds, from your business number

TWILIO

Ask what they need and offer the next two open slots

CALENDAR

Log the lead and the reply thread against their record

CRM

RESULT

The caller books instead of dialing the next name on the list.

Illustrative

The hours and leads beside each playbook are worked examples of the kind of saving one can produce, not results ZZMEDIA has measured for a client.

Fig. 04 — Anatomy

Four parts, every time

No black box. Every automation we hand over is written down in these four lines, and you can read it in the portal.

01WHEN

Trigger

The one event that starts it. A form, a status change, a clock, an email landing in a shared inbox.

E.G. JOB MARKED COMPLETE

02ONLY IF

Condition

The rules that keep it from firing on the wrong thing. Amount over X, customer type Y, business hours only.

E.G. SKIP WARRANTY WORK

03THEN

Action

What actually happens, in order, across your tools. Usually the three or four steps somebody does by hand today.

E.G. DRAFT, SEND, LOG

04OR ELSE

Fallback

What happens when a step fails or the case is unusual. It retries, then it stops and tells a human.

E.G. ALERT THE OWNER

Fig. 05 — When it breaks

Because it will

An API changes, a login expires, a customer types something nobody planned for. The difference is whether you find out from us or from an angry voicemail.

LAST 90 DAYS · ONE RUN PER SQUARE93.3% CLEAN

CLEANRETRIED, PASSEDHANDED TO A HUMAN

Illustrative

The squares and the percentage beside them are a worked example of how a healthy month reads, not ZZMEDIA’s measured uptime.

It retries before it panics

Transient failures get three attempts with a backoff. Most hiccups resolve before anyone would have noticed.

A person gets told, not a log file

A hard failure texts whoever owns that process and posts it in your channel with the record attached.

Every run is on the record

Timestamp, inputs, outputs, and result for every execution, readable in your portal for a year.

You can shut it off

One switch per automation. Turn it off, do it by hand that week, turn it back on. No call to us required.

Runs on what you already use

Zapier

Make

Airtable

Google Sheets

QuickBooks

Jobber

Stripe

Slack

Twilio

Your CRM

You keep your own Zapier, n8n or Make subscription and add us as a member, so every build sits in an account you own.

STEP 01 · FREE

The busywork audit

A free 30-minute call with whoever actually does the task. We leave with a list of every repeated step and what it costs you in hours.

STEP 02 · QUOTED PER BUILD

First one live

We quote the single automation with the biggest payback, build it, run it beside your manual process for a week, then switch it on for real.

STEP 03 · AFTER HANDOVER

Yours to keep

The build lives in your accounts either way. Take it outright and run it yourself, or keep a hosting retainer and we watch it and fix the failures.

Tell us the task you hate most

We’ll tell you in one call whether it can run itself, what it takes, and what it’s worth.

Book the audit (337) 366-0845

What clients say

Read all reviews →

“Zach did an incredible job, was very easy to work with, and provided fast delivery for our project. Definitely will be booking again!”

“The best you could ever work with! 10/10”

“The only place to go if you want high quality and professional pictures, videos, advertising for your business around Lafayette, Louisiana. ZZMEDIA is my number 1 go-to Photography place I use to promote my content. They are always professional, always perform the projects in a timely manner, and most importantly, always make me feel comfortable when in front of the camera. Highly recommend them!”

FAQ

Questions

How is automation work priced?: Per build, or as a quoted package when several processes are being automated together. The first 30-minute discovery call is free, and it usually surfaces the one process worth fixing first.
Do I pay for the automation audit?: The initial 30-minute discovery call is free. It maps where the hours are going and what the first build would be, so you can decide with real numbers rather than a guess.
What happens when an automation breaks?: That is a decision you make at handover. Either we hand the build over to you outright, or you keep a hosting retainer, which includes coverage when a flow fails or a connected tool changes and breaks a step.
Do I need my own Zapier or n8n account?: Usually yes, and you add us as a member so we can build inside your account. That keeps the automations yours. Where a build does not need a subscription platform, we build it custom and that question goes away.
Will this replace the tools I already pay for?: No. The point is to connect what you already use, not to sell you a new system to learn. If a tool in your stack is genuinely the problem, we will say so, but the default is to make your existing tools talk to each other.

Loading page…

Because it will

An API changes, a login expires, a customer types something nobody planned for. The difference is whether you find out from us or from an angry voicemail.

LAST 90 DAYS · ONE RUN PER SQUARE93.3% CLEAN

CLEANRETRIED, PASSEDHANDED TO A HUMAN

Illustrative

The squares and the percentage beside them are a worked example of how a healthy month reads, not ZZMEDIA’s measured uptime.

Questions

How is automation work priced?

Per build, or as a quoted package when several processes are being automated together. The first 30-minute discovery call is free, and it usually surfaces the one process worth fixing first.

Do I pay for the automation audit?

The initial 30-minute discovery call is free. It maps where the hours are going and what the first build would be, so you can decide with real numbers rather than a guess.

What happens when an automation breaks?

That is a decision you make at handover. Either we hand the build over to you outright, or you keep a hosting retainer, which includes coverage when a flow fails or a connected tool changes and breaks a step.

Do I need my own Zapier or n8n account?

Usually yes, and you add us as a member so we can build inside your account. That keeps the automations yours. Where a build does not need a subscription platform, we build it custom and that question goes away.

Will this replace the tools I already pay for?

No. The point is to connect what you already use, not to sell you a new system to learn. If a tool in your stack is genuinely the problem, we will say so, but the default is to make your existing tools talk to each other.

Do the work.Skip the busywork.

36 hours ofnobody’s favorite job

Pick one. Watch it run.

Four parts, every time

Because it will

Runs on what you already use

Tell us the task you hate most

What clients say

Questions

Do the work.Skip the busywork.

36 hours ofnobody’s favorite job

Pick one. Watch it run.

Four parts, every time

Because it will

Runs on what you already use

Tell us the task you hate most

What clients say

Questions

Do the work.
Skip the busywork.

36 hours of
nobody’s favorite job

Do the work.
Skip the busywork.

36 hours of
nobody’s favorite job